Guidelines

1. Authorized Submitters

Any member of the University of Saskatchewan community can submit materials to HARVEST, once a submission process has been established with the University Library, including:

  • Individual faculty members
  • Colleges/Schools/Departments
  • Research Centres and teams
  • Administrative units and associated staff members
  • Graduate students, with faculty sponsorship
  • Undergraduate students, with faculty sponsorship

2. Content

  • The work must be authored, produced, or sponsored by University of Saskatchewan faculty
  • Submissions must be scholarly, research, or pedagogical materials (e.g. manuscripts, journal articles, books/book chapters, conference presentations, theses and dissertations, etc.)
  • The work must not be ephemeral; deposits are intended to be permanent contributions to the repository (see Withdrawal and Modification Policy below for further information)
  • The work should be final and complete (e.g., papers that are ready for publication or have been published, books or book chapters that are complete on their own)
  • The work should be ready for public dissemination in open access environment immediately upon submission or after an embargo period
  • Related works (e.g., sets or series) should be submitted together where possible
  • All works must be submitted in a manner consistent with Canadian Copyright law: i.e. the author must have copyright, permission from a rights holder, or must avail themselves of one of the permitted uses of copyrighted content in the Copyright Act of Canada
  • For each submission, one or more file(s) must be uploaded that will be assigned a permanent URL (a handle). Links to external websites or standalone pages can be included in addition to the file(s) but cannot be the only source of content, since HARVEST cannot guarantee long-term access to external pages

3. Format

HARVEST strives to provide support for as many file formats as possible and to ensure that files are preserved as is using best practices for digital preservation. However, when it comes to specific formats, the proprietary nature of many file types makes it impossible to guarantee their preservation. Put simply, our policy for file formats is:

  • Everything put in HARVEST will be retrievable
  • We will recognize as many file formats as possible
  • We will support as many known file formats as possible

4. Submission Process

Please see the submission instructions document for more details on the submission process.

5. HARVEST License

Authors/copyright holders or their designated representatives submitting materials to HARVEST must agree to a non-exclusive distribution license which allows the University of Saskatchewan to reproduce, distribute, and migrate the submitted work to new formats where necessary and feasible.

Granting the license is different from transferring copyright. Copyright is never transferred to HARVEST. Rather, by granting the non-exclusive license, copyright holders permit the University to distribute their work while retaining the right to pursue any other publishing ventures.

NON-EXCLUSIVE DEPOSIT LICENSE

In order for the University of Saskatchewan (U of S) to reproduce and make
accessible your submission worldwide via the institutional repository currently
known as HARVEST, you must agree to the following terms:

By clicking "I Grant the License," you - the author(s), copyright owner(s) or
designated proxy submitting on behalf of the author(s) or copyright owner(s) -
grant to the U of S the non-exclusive right to deposit the submission, including
the description, metadata and abstract, in the institutional repository, and to
reproduce and/or make accessible the submission in any format and in any medium.

You agree that the U of S may, without changing the content, convert the
submission to any medium or format for the purpose of preservation.

You also agree that the U of S may keep more than one copy of this submission
for purposes of security, back-up, and preservation, but in no event will the
U of S be held liable should the submission be lost, stolen, destroyed or
compromised.

You represent that the submission is your original work, and that you have the
right to grant the rights contained in this license. You also represent that
your submission does not, to the best of your knowledge, infringe upon anyone's
copyright. You agree to hold harmless and  indemnify the U of S against any
liability in the event that the submission is found to breach the copyright or
intellectual property rights of another person or persons.

If the submission contains material for which you do not hold copyright, you
represent that you have obtained the unrestricted permission of the copyright
owner to grant the U of S the rights required by this license, and that such
third-party owned material is clearly identified and acknowledged within the
text or content of the submission.

IF THE SUBMISSION IS BASED UPON WORK THAT HAS BEEN SPONSORED OR SUPPORTED
BY AN AGENCY OR ORGANIZATION OTHER THAN THE U OF S, YOU REPRESENT THAT YOU
HAVE FULFILLED ANY RIGHT OF REVIEW OR OTHER OBLIGATIONS REQUIRED BY THE
AGREEMENT WITH SUCH SPONSOR.

You understand that Canadian copyright law applies to your submission.
The U of S will clearly identify your name(s) as the author(s) or owner(s)
of the submission, and will not make any alteration, other than as allowed
by this license, to your submission.
                            
 

Withdrawal and Modification Policy

HARVEST is intended to be a permanent repository. However, the University Library foresees times when it may be necessary to update or remove items from the repository. This can be done at the following levels:

  • Modifying item description. Errors in item metadata will be corrected by HARVEST staff on request.
  • Modifying a HARVEST item. Since any HARVEST item that has existed at some time may have been cited in its original form, modifications are only permitted in the form of updated versions posted alongside the original documents.
  • Withdrawing a HARVEST item. Withdrawal requests are considered on a case by case basis by contacting HARVEST staff. In order to avoid loss of the historical record, such transactions will be traced in the provenance of the item's metadata and a "tombstone" will be supplied with a withdrawal statement:
    • Removed from view at request of the author
    • Removed from view at University of Saskatchewan's discretion
    • Removed from view at University Library's discretion
    • Removed from view by legal order

The metadata will be visible but not searchable. The item will not be available for harvesting.

Disclaimers
  • The University Library is not responsible for the nature of content of the items contained within HARVEST.
  • The University Library is not responsible for the maintenance and/or performance of external web links within documents and records in the repository

These Guidelines and Responsibilities were developed with reference to, and permission from, the University of Toronto's TSpace Repository Policies and Guidelines.