Submit Your Research


Before Starting Your Submission

Part 1 - Do you have copyright permission?

Published works:

Review the publishing agreement you signed, or look up the journal's "self-archiving" (posting in a repository) policies using a site called SHERPA RoMEO. This will tell you important details like:

  • What version of the article you can post in HARVEST (i.e. pre-print, post-print, or final publisher’s version)
  • If there is an embargo period, and how long it is (often 6-12 months). HARVEST will allow you to post anytime and your article will automatically become available after the embargoed time is up.
  • Other important details such as: most publishers require you to link to the official version on their website, and some require you to also include a copyright statement in your HARVEST record.

For journals not listed in SHERPA RoMEO, or any other types of published works, please review any publication agreements you have entered into. If these do not allow for posting in a repository, or the conditions are unclear, publishers can be contacted directly to obtain appropriate distribution permissions. See this link for template letters that you can adapt to send to publishers to seek permission to contribute copyrighted materials to an online repository

Unpublished works:

You can contribute unpublished works (including copies of articles recently submitted for formal publication, working papers, etc.). However, ensure that this will not conflict with any first publication exclusivity agreements you enter into.

Co-authors:

Please ensure you have permission from any co-authors, co-creators, or other copyright holders before contributing works to HARVEST.

Need help investigating copyright permissions? Contact us.

Part 2 - Do you have the correct files?

Before starting your HARVEST submission make sure you have handy the version of your article that your publisher permits you to post in a repository (see first bullet point in Part 1 above!).

Part 3 - Ensuring consistency with author names

In order to attribute work to the correct author(s) accurately and consistently, please use the Lookup feature to select the appropriate author names. This helps make your work searchable and accurately attributed to your academic profile. The Lookup feature works best if you and your co-authors have ORCID ids that can be connected to your content in HARVEST. Learn how to register for and use you ORCID id here: https://orcid.org/register/

The U of S encourages the use of ORCID to provide a unique, persistent digital identifier that distinguishes you from other researchers that may share your name. It is free and quick to register for an ORCID id and it can help you manage your scholarly profile online over the course of your career. No matter what organization you work with your ORCID id belongs to you.

In order to build an authoritative ORCID record we recommend following the six easy steps ORCID outlines in their blog: https://orcid.org/blog/2017/08/10/six-ways-make-your-orcid-id-work-you

Please let us know if you have any questions or concerns about this process.